Privacy Policy

Last updated on May 1st 2018

If you are a user with general public and anonymous access the York Canoe Club web site does not store or capture personal information. Your IP address will be captured by the web server logs.

Cookies

We do not use cookies for collecting user information and we will not collect any information about you except that required for system administration of our web server.

Data Protection

York Canoe Club is a privacy conscious organisation and is strongly committed to your right to privacy. That is why we have drafted a Privacy and Data Protection Statement, which follows guidelines set out in the Data Protection Bill and the General Data Protection Regulation (GDPR) published on 14 September 2017 which will implement the General Data Protection Regulation (GDPR) in the UK.

The Data Protection Bill

The Data Protection Bill and the General Data Protection Regulation (GDPR) set rules for processing personal information and apply to structured paper records as well as data held on computers. It applies to all records, including those structured other than by reference to the data subject, and completely unstructured files.

York Canoe Club’s Use and Storage of Data

The General Data Protection Regulation (GDPR) states that those who record and process personal information must be open about how the information is used and must follow the eight principles of ‘good information handling’. These principles state that data must be:

  • Lawfully, fairly and transparently processed
  • Processed for limited purposes
  • Adequate, relevant and not excessive
  • Accurate and up-to-date
  • Limited in storage in the form that permits identification
  • Processed in line with your rights
  • Confidential and secure

In addition:

  • The right of access gives citizens the right to access their personal data
  • The data subject has the right to request erasure of personal data related to them on any one of a number of grounds
  • Personal data cannot be transferred to countries outside the European Union unless they guarantee the same level of data protection

If you believe in any way that York Canoe Club is not processing your personal data in accordance with these principles, please get in touch.

How does York Canoe Club collect data?

There are several means by which York Canoe Club collects personally identifiable data, for example:

York Canoe Club membership forms
Acceptance of forum membership
Acceptance for inclusion on our mailing lists
By entering into email or telephone correspondence with York Canoe Club, it’s committee or other members on official club business
Through obtaining information for optional disclosure applications
All personally identifiable information provided to York Canoe Club is processed in accordance with the principles of the Data Protection Bill and the General Data Protection Regulation (GDPR).

Is information passed to third parties?

It is York Canoe Club’s policy to only disclose information to third parties if explicitly required to do so by United Kingdom Law. York Canoe Club will obtain your consent before passing on any information to any third parties. York Canoe Club does not collect or compile personally identifying information for dissemination or sale to external parties for marketing purposes.