Committee Roles

York Canoe Club Committee
York canoe club is ran by its members for its members. We are all volunteers and do it because we are passionate about the sport. Our aim is simple to make white water kayaking and other forms of paddle sport accessible to as many people as possible. Whilst the odd world champion has started off with us, our main focus is getting out as many weekends as possible and having fun on as much white water as we can find in and out of the UK.
If you wish to join the committee, nominations take place throughout October with voting taking place at the AGM in November.

To be elected you will need to:

  • Fulfil the requirements of the role you stand for
  • Be a paid up club member by the time of the AGM
  • Be nominated and seconded by paid up club members
  • Be voted in by the membership at AGM

COMMITTEE ROLES
All members of the committee should make best efforts to attend all committee meetings. These take place every 6-10 weeks throughout the year.

You should also be willing and able to attend Wednesday night sessions regularly (signing people in and taking cash) and to devote at least some additional time to the club. How much time varies from a few minutes to several hours or even days, but it’s pretty flexible.

President/Chairperson (one position)
Responsible for leading and developing the club on behalf of the membership. They guide the activities of the club in accordance with the constitution and the policy expressed by the AGM, and as much as possible with the wishes and the best interests of the membership.
They chair all meetings of the club and make an annual speech at the AGM. They should be able to attend the great majority of Wednesday night sessions, committee meetings and other club events.

Club Secretary (one position)
Responsible for the organisation of meetings of the Committee, recording and distributing minutes of meetings. They are responsible for communicating and publicising the activities of the club and all correspondence relating to the business of the club. This will include helping the webmaster keep the website up to date and relevant, communications with BCU including BCU subscription.

Treasurer (one position)
The Treasurer is responsible for keeping the club accounts, reporting the financial position to the committee and presenting the accounts to the AGM. This person should understand basic accounting principles and the use of spreadsheets and Internet banking.

Membership Secretary (one position)
The membership secretary keeps records of club membership, registers new members, issues membership numbers. They also manage the waiting lists for novice members wishing to sign up for an introduction to paddling through the club.

Training Officer (one position)
The training officer is responsible for the ensuring that members have opportunities to progress their paddling safety and with appropriate instruction. They should have an understanding of BCU coaching structure and star awards. They will coordinate the activities of the club coaches, organise training for members within the club, and where such is not viable or practicable, help members access coaching from external providers.

Equipment and Boathouse Officer (one position)
The Equipment officer looks after club equipment, oversees the loan system and organises repairs and renewals on the club fleet and associated kit.
They also take responsibility for the boathouse. This means looking after the fabric of the building, maintaining effective storage and liaising with the President and the rowing club over the lease of the property.

Linton Development Group representative (one position)
They will represent the interests of the club as a member of the Linton Development Group committee. They will need to be a BCU member and willing to attend Linton Development committee meetings.
They will report to the YCC committee but attendance at YCC meetings is flexible as they will be attending Linton meetings.

Welfare officer ( one position)
The Club Welfare Officer (CWO) is responsible for acting as a source of advice about safeguarding and protecting children, promoting good practice and for co-ordinating action within the Club on receipt of any concerns of referrals. Full details of the role.

Junior Representative (one position)
Junior reps should be under 18 years of age for the club year. Their role is much like that of Ordinary member, with the additional responsibility of communicating to the committee the wishes and opinions of junior members of the club.

Webmastermonkey (one position)
The webmastermonkey is responsible for the upkeep of the website and forum. They are the senior administrator of the website, a role that often required a sense of humour and a good level head! This person should be IT-savvy and have pretty much unlimited access to the web.

Social Secretary (one position)
Organises off water events or persuades others to organise socials. This includes curry nights, Christmas/New year party, AGM and any other event that gets people in the club together

Trips Officer (one position)
Co-ordinates the organisation of trips; ensuring that York Canoe Club maintains its reputation as one of the most active clubs in the region. This role includes persuading others to organise trips, and providing advance notice of trips to the membership.

Ordinary Members (up to two positions)
Ordinary member roles enable people to contribute to committee and shadow committee members with named roles. You will be anything but ordinary – these are the committee members that turn their hand to all sorts of odd jobs – organising trips and events, selling tickets, helping with pool and river sessions, basically making the club tick.